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2016-2017 MINUTES IN PDF FORMAT

August 2, 2016


Archived Minutes


Southwest District Athletic Board
August 2, 2016 Minutes

ROLL CALL
Roll Call: President Doug Foote, Vice-President Dave Dilbone, Andy Bixler, Tim Cook, Scott Kaufman, John Kronour, Joy Manning, Pat McBride, Bob Huelsman, Treasurer, Dale Creamer, Secretary. Guest: Denny Manning.

MINUTES
Moved by Bixler and seconded by Kronour to approve minutes from June 20, 2016, meeting.
     Motion passed 8-0.

FINANCIAL REPORT MR. HUELSMAN

Cert. of Deposit - Durkle

$40,341.41

Cert. of Deposit - SWDAB

98,088.69

Cert. of Deposit - Rossi/Denney

34,940.70

Max Saver Rossi/Denney

8,577.00

Max Saver SWDAB

123,241.24

Checking Account Fifth Third

165,725.06

Max Saver School Bonuses 2016

0

Max Saver Scholarships - 2017

0

Max Saver Contingency Fund

0

Max Saver Summer Conference 2018

20,600.80

Total Funds  

$491,514.90

Working Capital 

$288,966.30

Moved by Kaufman and seconded by Bixler to approve financial report.
     Motion passed 8-0.

Additional items presented:

    1. Flat fees for golf and volleyball
    2. Salaries for managers in 2016-2017
    3. Official fees for 2016-2017
    4. Admission prices for 2016-2017
    5. Administrative costs run through school treasurer

Moved by Cook and seconded by Manning to approve aforementioned items.
     Motion passed 8-0.

Spring tournaments (expenses and receipts) were reviewed and compared to previous years. A review of all tournaments was given.

DAB REPORT
No meeting to report. Mr. Cook represents the Southwest District during 2016-2017 school year.

BOARD OF DIRECTORS REPORT
No meeting to report.

CORRESPONDENCE
Mr. Creamer shared several thank-you cards and letters.

OLD BUSINESS
No items.

NEW BUSINESS

    1. No athletic administrator at Bishop Fenwick High School. Motion by Dilbone and seconded by Kronour to move Division II Sectional Volleyball from Fenwick to Lebanon High School with Bill Stewart as manager. Motion passed 8-0.
    2. Bereavement policy. Mr. Creamer shared concerns relative to when he should and should not send flowers, gifts, etc. The board felt comfortable with his judgment.
    3. September 6, 2016, meeting will begin at 2:00 p.m. in the Boesch Lounge, Dayton Arena.
    4. Friday, December 2, 2016, meeting at Blackwell Hotel, 8:00 a.m.
    5. Adoption of fall tournament regulations. Moved by Kronour and seconded by McBride to approve as presented. Motion passed 8-0.
    6. Cross country recommendation. Moved by Bixler and seconded by Kaufman to approve as presented. Team placements and qualifiers. Motion passed 8-0.
    7. Authorization for treasurer, Mr. Huelsman, to pay bills throughout the year. Moved by Kaufman and seconded by Kronour to approve. Motion passed 8-0.
    8. Authorization for secretary, Mr. Creamer, to correspond on behalf of the board. Motion by Bixler and seconded by Cook to approve. Motion passed 8-0.
    9. Replacement plan for minority representative. Post vacancy on website through August 26, 2016. Interview candidates on September 6, 2016.
    10. Moved by Kaufman and seconded by Kronour to approve employment of the following assigners for 2016-2017. Motion passed 8-0.
      Soccer Robert Glaser and Rick Brizzolara
      Volleyball Karol Warden and Stan Evans

      Basketball Kevin Forrer and Dave Campbell
    11. Moved by Kronour and seconded by Cook that treasurer, secretary, and webmaster will receive the same percentage raise as state office personnel. Motion passed 8-0.
    12. Discussion was held about State Conference to be held in Southwest in June, 2018. Committees will be formed in ensuing meetings.

Adjournment.

Important Dates:

Tuesday, September 6- SWDAB Meeting, Boesch Lounge, 2:00 p.m., Dayton Arena; 4:15 p.m. Tennis, Cross Country, and Golf Managers; 5:30 p.m. Volleyball, Soccer Managers

Monday, September 26 Spring Coaching Representatives Meeting, 4:30 p.m., Boesch Lounge