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2015-2016 MINUTES IN PDF FORMAT

August 4, 2015     |     August 17, 2015     |     September 3, 2015     |     October 8, 2015     |     November 4, 2015

December 4, 2015     |     January 5, 2016      |     January 23, 2016     |     March 2, 2016     |     April 15-16, 2016  View 2016 Fall Managers     |     June 13 & 20, 2016


Archived Minutes


Southwest District Athletic Board
June 13, 2016

ROLL CALL
Roll Call:  Doug Foote, Vice-President, Andy Bixler, Tim Cook, Dave Dilbone, John Kronour, Joy Manning, Bob Huelsman, Treasurer, and Dale Creamer, Secretary.  Absent: Scott Kaufman, Pat McBride, Jonas Smith.

Tanya Hollingsworth, Royal Publishing, reviewed the year pertinent to program sales.

Motion by John Kronour and seconded by Andy Bixler to send a gift card to Mrs. Kris Ross to offset expenses during Dr. Ross’s hospitalization in the Cleveland Clinic. Motion passed 6-0.

Motion by Tim Cook and seconded by Joy Manning to make a $200.00 donation to John Glenn High School’s Athletic Department in honor of Mr. Dan Adams, deceased athletic director, and East Athletic Board member. Motion passed 6-0.

Presentation was made by Mr. Jeff Jordan.

Adjournment

Southwest District Athletic Board
June 20, 2016
Dayton Marriott Hotel

ROLL CALL
Roll Call:  Doug Foote, Vice-President, Andy Bixler, Tim Cook, Dave Dilbone, John Kronour, Joy Manning, Pat McBride, Jonas Smith, Bob Huelsman, Treasurer, Dale Creamer, Secretary. 
Scott Kaufman was absent due to family emergency.

MINUTES
Moved by Kronour and seconded by Cook to approve minutes from April 15-16, 2016, meeting.
     Motion passed 8-0.    

FINANCIAL REPORT

Cert of Deposit - Durkle

$40,341.41

Cert. of Deposit  - SWDAB

98,088.69

Cert. of Deposit - Rossi/Denney

34,940.70

Max Saver – Rossi/Denney

8,577.00

Max Saver SWDAB

51,721.87

Checking Account Fifth Third

90,214.40

Max Saver School Bonuses – 2016

107,000.00

Max Saver – Scholarships - 2016

35,000.00

Max Saver – Contingency Fund

20,000.00

Max Saver – Summer Conference 2018

20,600.80

Total Funds  

$506,484.87

Working Capital 

$141,936.27

Moved by Bixler and seconded by Manning to approve report.
     Motion passed 8-0.

Additional items:

1.    Flat fees.  Per direction from State office, the board is moving toward flat fees for all tournaments.  Mr. Huelsman is working on a proposal for flat fees in each tournament.  Proposal will incorporate differences in venues. 

2.    School bonuses.  SWDAB treasury has funds allocated for this purpose but waiting on State office.

3.    Mr. Huelsman submitted a proposal for manager fees for 2016-2017.  Moved by Bixler and seconded by Foote to approve.  Motion passed 8-0.

4.    Financial analysis was given on all tournaments including receipts, expenditures, costs per game, etc.

DAB REPORT  -  MR. COOK

1.    Discussion was held on sponsorship of cheerleading competition.

2.    Names of assigners should be recorded in Columbus.

3.    Consistency in bracketing across districts.

4.    Order of events in all track tournaments.

5.    Website development across state.

BOARD OF DIRECTORS REPORT – MR. BIXLER

1.    Summer rules for football—allow seven players in workout.

2.    Competitive balance implementation.

3.    New rules governing cross country for state.  Southwest to regionals at Troy
Boys - Division I – 17; Division II – 12; Division III – 14
Girls - Division I – 17; Division II – 13; Division III – 12
State Qualifiers
Boys – Division I – 5; Division II – 4; Division III – 4
Girls – Division I – 5; Division II – 4; Division III – 4
Boys and Girls teams will be placed in their division based on their respective enrollments.

4.    Approval of a Jr. High State Track Meet held week before high school district meets.

5.    Sub-committee formed to work on track numbers when they are received:  Andy Bixler, Pat McBride, John Kronour, Jonas Smith.

CORRESPONDENCE
Letters were reviewed and Mr. Creamer will respond accordingly.

SCHOLARSHIP BANQUET

1.    Forty honorees; 35 have responded to be present.

2.    Mr. Beau Rugg from State Office will be present.

3.    Board members discussed respective duties for banquet.

OLD BUSINESS

1.    Board reviewed all information given during meeting on April 16, 2016.

2.    Moved by Cook and seconded by Dilbone that all winners on award stand in Wrestling cannot wear a hat or have a hoody over his head.  Motion passed 8-0.

NEW BUSINESS

1.    Mr. Creamer reviewed all information that will be sent to both athletic director and principal.  Form must be returned before passes are issued.

2.    Motion by Kronour and seconded by Bixler to implement the following regulation in team bracketed tournaments (Volleyball, Soccer, Basketball, Softball, and Baseball):  Schools that fail to have their coach participate in the online seeding process (record records, voting, etc. or fail to attend draw meeting) will be fined $150.00.  An appeal process will be in place until the next Southwest District Board Meeting:  Fall, November 2; Winter, March 4; Spring, June 19.  Motion passed 8-0.

3.    Mr. Creamer recommended that we move from Kittyhawk in Division I Girls Golf to Yankee Trace.  This is due to complications in flat fee structure.  Motion by Dilbone and seconded by Manning.  Motion passed 8-0.

4.    Mr. Creamer and Dr. Kronour reviewed an official situation.

5.    Board sport assignments.  Board members will work with Mr. Creamer to see that all sport regulations, brackets, etc., are properly displayed:

Soccer – Doug Foote, Dave Dilbone
Volleyball – Scott Kaufman, Joy Manning
Cross Country – Pat McBride, Doug Foote
Wrestling – Tim Cook, Jonas Smith
Basketball – John Kronour, Scott Kaufman
Baseball and Softball – Tim Cook, Andy Bixler
Track – Doug Foote, Pat McBride
The aforementioned will interview and recommend the employment of assigners for each sport.

6.    Volleyball and Soccer brackets.  Motion by Dilbone and seconded by Cook to approve submitted brackets.  Motion passed 8-0.

7.    Team placements.  Moved by Bixler and seconded by Smith to approve as submitted.  Motion passed 8-0.

8.    Board composition.  Discuss if vacancies arise.  An action plan was developed.

9.    Basketball philosophy.  Board discussed 2016 tournaments and felt that it went well and all that we should do is find venues to replace when necessary.

10.  Website update.  State office is working with a vendor that will create consistency across state in Fall of 2017.

11.  Adoption of 2016-2017calendar.  Moved by Smith and seconded by Manning to approve submitted calendar.  Motion passed 8-0.

12.  Election of officers for 2016-2017.  Moved by Kronour and seconded by Bixler to nominate Doug Foote for President.  Motion passed 8-0.  Moved by Manning to nominate Dave Dilbone as Vice-President.  Motion passed 8-0.