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2015-2016 MINUTES IN PDF FORMAT

August 4, 2015     |     August 17, 2015     |     September 3, 2015     |     October 8, 2015     |     November 4, 2015

December 4, 2015     |     January 5, 2016      |     January 23, 2016     |     March 2, 2016


Archived Minutes


Southwest District Athletic Board
March 2, 2016, Meeting
University of Dayton Arena

ROLL CALL
Roll Call: Scott Kaufman, President, Doug Foote, Vice-President, Andy Bixler, Tim Cook, Dave Dilbone, John Kronour, Joy Manning, Pat McBride, Jonas Smith, Bob Huelsman, Treasurer, Dale Creamer, Secretary.

MINUTES
Moved by Kronour and seconded by Dilbone to approve minutes from January 23, 2016 meeting.
     Motion passed 9-0.

FINANCIAL REPORT

Cert of Deposit - Durkle

$40,140.16

Cert. of Deposit - SWDAB

97,112.46

Cert. of Deposit - Rossi/Denney

34,766.40

Max Saver – Rossi/Denney

6,825.00

Max Saver SWDAB

39,589.07

Checking Account Fifth Third

44,319.53

Max Saver School Bonuses – 2016

77,000.00

Max Saver – Scholarships – 2016

35,000.00

Max Saver Contingency Fund

10,000.00

Summer Conference – 2018

10,600.80

Total Funds  

$395,353.42

Working Capital 

$83,908.60

Moved by Manning and seconded by Cook to approve the financial report.
     Motion passed 9-0.

BOARD OF DIRECTORS REPORT – MR. ANDY BIXLER
No report given.

DAB REPORT – MR. TIM COOK
No report given.

CORRESPONDENCE

  1. Letter from Jake Vitt, Athletic Director, West Liberty-Salem High School. No action taken.

  2. letter from Eric Silverman, Athletic Director, Eaton High School. No action taken.

  3. Brian Neal, Roger Bacon H.S. Suggestions were appreciated and considerations will be made for next year.

  4. Randy Swisher, Athletic Director, Greenville High School. Motion made by Bixler and seconded by Kronour to make the following changes in Division II Softball: Move Blanchester to Cincinnati sectional and Greenville to Dayton sectional. Motion passed 9-0.

OLD BUSINESS

  1. Administrator’s Breakfast, April 21, 2016, 9:00 a.m., Nutter Center Berry Room. Agenda was developed.
  2. Reviewed the agenda for Media / Friend of Athletics program and recognition.

NEW BUSINESS

  1. Spring regulations. Moved by Kronour and seconded by Smith to approve as presented. Motion passed 9-0.
  2. Implementation of a new assigning process for tournament officials. Much discussion was held pertinent to recommendation. Proposal attached. Motion by Kronour and seconded by Cook to proceed with implementation. Motion passed 9-0.
  3. Reviewed list of proposed fall managers. Mr. Creamer will present formal list in April for approval.
  4. Discussed format for April 15-16 weekend meeting.
  5. A list of managers was presented to cover Matt Shomper’s duties. Moved by Cook and seconded by Manning to adopt proposed list. Motion passed 9-0.
  6. Golf course proposal. Dave Dilbone, chairman, shared the committee’s recommendation. An electronic vote was taken on Thursday, March 3, after a motion was made by Dilbone and seconded by Manning to approve recommendation. Motion passed 9-0.

Adjournment.

Important Dates:


March 10-12 Girl’s State Basketball

March 17-19 Boy’s State Basketball

April 7 Spring Manager’s Meeting, Berry Room
4:15 p.m. – Track and Tennis Managers
5:30 p.m. – Baseball and Softball Managers


PROPOSAL FOR SWDAB TOURNAMENT OFFICIALS ASSIGNING

Sports Included

Boys Soccer Girls Soccer Girls Volleyball

Wrestling Boys Basketball Girls Basketball

Baseball Softball

Basic Framework

  • A District Board Member will preside over a sport.
  • The SWDAB will hire an OHSAA Certified Officials Assignor from the North and the South.
  • The selected Assignors will work with the District Board Member to assign all sectional and district tournament events in accordance with OHSAA Tournament Standards.

Hiring of Assignors

  • District Board will announce via website posting and email the intent to hire assignors in the above sports.
  • A District Board Member presiding over the sport will run the interview process with a committee of two additional Board members.
  • The goal of the SWDAB is to hire an assignor from the Dayton/North Region and the Middletown/South Region to work cooperatively with the District Board Member to fill all tournament assignments. If a qualified candidate is not available in a region, the Board can choose to select a second available candidate or choose to use a single assignor who will work with the presiding Board member.
  • Assignors will be hired on a 1-year non-renewed basis. Decision on whether or not to bring back an assignor the following year will be made by the SWDAB within 60 days of the conclusion of the sports season.
  • The Assignor will be paid a stipend that will be paid upon completion of the tournament. The stipend of $350 per Assignor will be paid.

Assignor Guidelines and Principles

  • An OHSAA Certified District Tournament Assignor (from here forward referred to as "Assigners") shall be required to submit an annual registration form to the OHSAA office.
  • Assigners will be familiar with OHSAA regulations and officiating classification requirements.
  • Assigners will assign/contract only those officials who possess a current and appropriate OHSAA permit and are in the appropriate tournament pool. Note: Assigning outside the pool may only happen with permission from the presiding SWDAB Board Member.
  • District Assigners should be concerned with the development of officials in the district. Assigning all competent officials through the Alternate list in the Sectional rounds is important.
  • Assigners should provide educational assistance to officials in the District during the season (or off season). This could include camps, an observer program, and pre-tournament meetings.
  • Assigners shall assign officials to contests without regard to race or gender.
  • Assigner will assign officials based on competence and certification; officiating assignments may not be denied based on the official’s membership (or not) in a Local Officials Association (from here forward referred to as "Association(s)").
  • An Assigner or administrator will issue valid OHSAA contracts to officials (physical or electronic). Valid OHSAA contracts shall include the contest date, time, place and fee (site TBAs are acceptable).
  • Assigners must provide a copy (physical or electronic) of the contest contract to each official for each contest.
  • All substitutions must be processed through the Assigner. Officials who fail to honor contracts shall be reported in writing within 10 days of the violation, to the presiding SWDAB Board Member.
  • Game fees are outlined in the Handbook for Officials. Assigners are not to set separate fees.
  • An Assigner is eligible to work Regional and State contests.
  • An Assigner is expected to be honest in all dealings with officials, school personnel, and OHSAA staff. Assigners who fail to follow OHSAA bylaws or regulations will be subject to penalties which include, but are not limited to, a maximum fine of $100 per violation, public censure, probation, and suspension as an Assigner.
  • Assigners shall not assign an official to more than one contest per day without written permission from the presiding SWDAB Board Member.
  • Only officials from the OHSAA Approved Pool of Officials may be used for tournament events.
  • All officials must be registered in Arbiter to be considered for tournament events.
  • OHSAA established State and Regional Crews should be used in District games and Sectional Final games when possible.
  • In first and second round sectional games, state and regional officials should be used as Lead Officials.
  • The total number of tournament games assigned to an official will be based upon their rating in the Approved Pool and individual availability.
  • The goal of the SWDAB is to minimize travel for officials for tournament events prior to sectional finals.
  • Assignor will communicate effectively with presiding Board Member.