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2016-2017 MINUTES IN PDF FORMAT

August 2, 2016     |     September 6, 2016     |     October 5, 2016     |     November 2, 2016


Archived Minutes


Southwest District Athletic Board
November 2, 2016 Minutes
Dinglehouse Restaurant, West Chester

ROLL CALL
Roll Call: President Doug Foote, Vice-President Dave Dilbone, Andy Bixler, Tim Cook,
Scott Kaufman, John Kronour, Joy Manning, Pat McBride, Bill Myles, Bob Huelsman, Treasurer, Dale Creamer, Secretary.

MINUTES
Moved by Cook and seconded by Kronour to approve minutes from October 5, 2016, meeting.
     Motion passed 9-0.

FINANCIAL REPORT – MR. HUELSMAN

Cert. of Deposit - Durkle

$40,341.41

Cert. of Deposit - SWDAB

98,088.69

Cert. of Deposit - Rossi/Denney

34,940.70

Max Saver – Rossi/Denney

8,577.00

Max Saver SWDAB

43,895.07

Checking Account Fifth Third

60,318.18

Max Saver – Scholarships - 2017

35,000.00

Max Saver – Contingency Fund

10,000.00

Max Saver – Summer Conference 2018

25,000.00

Max Saver – School Bonus

0

Total Funds  

$356,161.05

Working Capital 

$104,213.25

Moved by Bixler and seconded by Kaufman to approve financial report.
     Motion passed 9-0.

BOARD OF DIRECTORS REPORT – MR. BIXLER

  1. Dr. Ross returns to work.
  2. Mr. Gray will remain in office until end of calendar year.
  3. Summary of recommendations from DAB Committee:
    1. Policy of the use of electronic devices during draw meetings. Violation will cause head coach to be suspended first game of sectional tournament.
    2. Policy on distribution of seed results. Distribute at midnight prior to meeting.
    3. Distribution of tournament brackets to public.
    4. Policy on start time for seed meetings.
    5. Policy on information that is required to be discussed at seed meetings.
    6. Policy on consistency in naming rounds in the tournament.
    7. Policy on penalty when coach/school is not at draw meeting.
    8. Policy on breaking ties at seed meetings.

Mr. Bixler asked that board members give him feedback on aforementioned items.

DAB Report – MR. COOK
No meeting to report.

MIDDLE SCHOOL COMMITTEE REPORT – MR. DILBONE

Mr. Dilbone shared particulars pertinent to the State Middle School Track Meet.

Saturday, May 13, 2017, Lancaster High School
1. Sixteen (16) qualifiers per event.

2. Ten (10) running events and five (5) field events.

3. All times based on automatic timing systems.

4. Cut off for qualifiers is May 6, 2017.

5. Confirmation on participation is noon on May 7, 2017.

6. Running events start at 2:00 and field events at 11:00 a.m.

7. Athletes can qualify for only three events.

8. Participation fee will be $10.00 per athlete.

CORRESPONDENCE
Thank you cards were shared.

FALL TOURNAMENT REVIEW
1. All went well with good reviews of golf set-ups this year.

2. Board members decided coverage for volleyball and trophy presentations.

SUMMER CONFERENCE DISCUSSION

  1. Cincinnati area was chosen as site. Scott Kaufman and Bill Myles are checking room availability and costs.
  2. Gifts – Tim Cook.
  3. Spouse and family activities – Summer Dilbone and Susan Creamer.

OLD BUSINESS
No items.

NEW BUSINESS

  1. Schools that chose not to appeal will be sent a reminder to pay fine by December 2, 2016.
    Moved by Kronour and seconded by Manning that collected fine money will go into the scholarship fund. Motion passed 9-0.
  2. Media/Friend of Athletics, Saturday, March 11, 2017, UD Arena. Mailings will go to athletic administrators and principals in December.
  3. Winter Tournament Regulations. Moved by Kronour and seconded by McBride to approve. Motion passed 9-0.
  4. Basketball Brackets. Moved by Bixler and seconded by Kaufman to approve brackets with the following rotation for Boys’ District Brackets: March 8, Division II; March 9, Division III; March 10, Division IV; March 11, Division I. Motion passed 9-0.

Adjournment.

Important Dates:

December 2 SWDAB Meeting, 8:00 a.m., Columbus, Ohio

December 2-3 State Football Championships